Rundown Records
Rundown Records is the archive of your inspections. Every checkout and check-in your staff complete leaves a record here: fuel level, photos, video, staff signature, location and notes, stamped with who did it and when.
It sits under Fleet in the sidebar.
The Rundown Board is live: the queue of bookings being prepared and sent out right now.
Rundown Records is history: what the boat looked like on 14 July, who signed for it, and the twelve photos taken at the dock.
You use the board during the day and the records afterwards, usually when somebody disputes damage.
Access requires the rundown_access permission.
Finding a record
Three controls across the top:
- Inventory, which selects the item. Nothing loads until you pick one
- Unit, to narrow to a specific asset when the item has several
- Search, which matches staff name, unit or notes
Then filter by type with the tabs, each showing a count: All, Checkouts, Check-ins.
What a record shows
Collapsed, each record is one line: a CHECKOUT or CHECKIN badge, the timestamp, the staff member, the asset, the fuel level, photo and video counts, and whether it was signed.
Fuel reads green when full and amber otherwise, so an incomplete top-up is visible without opening anything.
Expand the record for:
- Details, with the notes, the signature image and the recorded location
- Media, with the photos and videos, clickable to full screen
Restoring archived photos
Operational photos move into cold storage as they age. This keeps years of inspection media affordable to keep rather than forcing you to delete it.
An archived image shows a placeholder instead of the photo, and the expanded record offers Unarchive N Files. Choose a restore speed:
| Tier | Use when |
|---|---|
| Expedited | You need it now, for a live dispute or chargeback |
| Standard | Normal retrieval |
| Bulk | Cheapest, and fine if you are gathering evidence over a few days |
While a restore runs the button reads Unarchive In Progress. The photo returns on its own once ready.
A chargeback response has a deadline, and Bulk retrieval is not fast. The moment a dispute arrives, open the record and start the restore, then write the response while it runs.
For how archiving works and what it costs, see Storage.
Using records in a dispute
The record is your evidence that a unit left in good condition and came back otherwise. It carries a timestamp, a named staff member, a signature, a location and photographs.
That combination is what a card issuer wants. See Chargebacks and disputes for assembling the rest of the response.