The storage page shows how much file storage your account is using and lets you clean up files you no longer need. Navigate to Admin > Storage in the sidebar.
Storage usage overview
The top of the page displays a Storage Usage Card showing:
- Total storage used (in bytes, KB, MB, or GB)
- Storage quota for your plan
- Percentage of quota consumed
- Visual progress bar indicating usage level
If your usage approaches the quota limit, a warning is displayed to help you avoid overage charges.
Usage breakdown
Storage is broken down by category with a progress bar for each:
| Category | Description |
|---|---|
| Images and Videos | Photos and videos attached to bookings, fleet items, and profiles |
| Documents | Signed waivers, receipts, contracts, and uploaded documents |
| Other | Miscellaneous files that do not fit the above categories |
Each category shows:
- Total bytes used
- Percentage of total storage
- Number of files in the category
Cleanup
The cleanup tool identifies temporary and outdated files that can be safely removed.
- Click Clean Storage in the header.
- A dialog opens and automatically scans for removable files. The scan identifies:
- Temporary files -- files created during processing that were never finalized
- Old files -- files past their retention period
- Review the estimate showing file counts and estimated space that will be freed.
- Click Delete Files Permanently to execute the cleanup.
- The storage breakdown refreshes automatically after cleanup completes.
The cleanup results report how many files were deleted, broken down by type (temp vs. old), and how much space was freed in GB.
Deleted files cannot be recovered. Always review the cleanup estimate before proceeding.
Export report
Click Export Report to download a CSV file listing all files in your storage bucket. The CSV includes file names, sizes, categories, and timestamps. Use this for manual review or auditing purposes.
The file downloads with a name in the format storage-report-YYYY-MM-DD.csv.
Required permission
The storage page requires the business_access permission. Only Admin-role users can perform cleanup and export operations.
Storage management tips
- Optimize images -- Compress and resize images before uploading to reduce storage usage
- Regular cleanup -- Run the cleanup tool periodically to remove expired temporary files and free up space
- Plan ahead -- Monitor your usage trend and upgrade your plan before hitting the quota to avoid overage charges
Large or high-resolution photos are the most common source of high storage usage. Consider optimizing images before uploading them to fleet inventory or bookings. Run cleanup at the start of each season to clear out old files from the previous year.
Storage breakdown not loading -- Check your internet connection and refresh the page. The breakdown is fetched from the server and may take a moment for accounts with many files.
Cleanup shows zero files -- Your account has no temporary or expired files to clean up. All files are currently active.
Export taking too long -- Large storage buckets may take a few seconds to generate the CSV. The download starts automatically once the file is ready.
Overage charges -- If you exceed your storage quota, contact support to add capacity or upgrade your plan.